[Leave Management] After the leave setting has changed, why is the leave quota in the system not updating?

Created by oasupport yoov, Modified on Fri, 20 Jan 2023 at 06:17 PM by oasupport yoov

If an employee had already applied for leave, even if the leave was updated, the system will only update the quota in the next cycle based on the new rule. 


If the rule needs to be applied in the current cycle this year, you will need to remove that employee in the leave and bind that employee again.

Go into [Leave Setting] and click [Edit] on the rule you want to edit. Click [Select Employee], remove that employee and click [Save] save the Leave Rule.

Click [Edit] and add that employee into the rule once again.


In addition, if the employee applied for leaves in this cycle, you need to go into [Leave records] and click [Export leave records]to export the leave records first and re-import it by clicking [create new leave records] > [bulk-import].


Otherwise, the new rule will not apply to the existing leave records.


Example: 7 days annual leave was implemented on 1/1/2021 and then it changed to 10 days on 1/2/2021. Employee A has requested for 3 days annual leaves in the period of 1/1 to 1/2. 


As the 7 days annual leave has already been implemented on 1/1/2021, the change to 10 days on 1/2/2021 will only apply in 2022. If you wish to implement 10 days on 1/1/2021, you need to first change it to 10 days, delete [Applicable employees] and save. and then add the employees back into the [Applicable employees]. 


For the 3 day leaves requested during the period (applied to the 7 days annual leave rule) to be applied to the 10 days annual leave rule, you will need to first export the leave records and import again.


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